The International Personal Assistant will play a critical role in managing the schedules and tasks of our leadership team across various global locations. The ideal candidate will have exceptional organizational skills, strong communication abilities, and a high level of discretion, with experience in supporting senior executives in an international context.
Key Responsibilities:
- Calendar Management: Organize and maintain executive calendars, scheduling appointments, meetings, and travel arrangements across multiple time zones.
- Travel Coordination: Plan and coordinate international travel, including flights, accommodations, transportation, and itineraries.
- Communication Liaison: Serve as a point of contact between executives and internal/external stakeholders, ensuring clear and timely communication.
- Project Support: Assist with various projects and tasks as directed by executives, conducting research and preparing materials as needed.
- Document Management: Prepare, edit, and manage correspondence, reports, presentations, and other documents to support executives.
- Event Planning: Assist in organizing meetings, conferences, and events, ensuring all logistical aspects are handled efficiently.
- Confidentiality: Maintain the highest level of confidentiality and professionalism in all interactions.
Qualifications:
- Bachelor’s degree in Business Administration, Communications, or a related field preferred.
- Minimum of 5 years of experience as a personal assistant or executive assistant, preferably in an international setting.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills, with proficiency in [specify languages, if necessary].
- Proficiency in Microsoft Office Suite and other relevant software/tools.
- Ability to work independently and collaboratively in a fast-paced environment.
- Flexibility to accommodate international time zones and travel requirements as needed.
What We Offer:
- Competitive salary and comprehensive benefits package.
- Opportunities for professional growth and development in a dynamic environment.
- A supportive and inclusive workplace culture.
- Flexible working arrangements to promote work-life balance.
